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Friday, 31 October 2025

Post-Approval

Conference Post-Approval Flowchart (Note that this procedure shall be started after evaluation procedure and approval of the Conference by IEEE Iran Section)
		Start
		Apply for IEEE Sponsored Conference (Guide) (Guide_FA) (Ckecklist)	Responsibility	Date / Duration	Important Notes
		Apply for IEEE Sponsored Conference (Guide) (Guide_FA) (Ckecklist)	Conference Publication Chair	3 to 6 months prior	Percentage of IEEE IS sponsorship set to 0%
		Receiving the Conference Code form IEEE	Conference Publication Chair	2 days	A five digit Code is assigned to the conference
		Responding to the IEEE about the Conference Strategies (sample)	Conference Publication Chair	5 days	The received word file shall be completed and retuned
		Submission of IEEE Conference Publication Form	Conference Publication Chair	1 week	Select using IEEE PDF eXpress
		Requesting Iran Chapter Approval	IEEE	3 days
The conference need to apply for Evaluation and Approval	No	Approved	IEEE IS Conf Coordinators	4 days
		Yes
		Receive and Approve of the Letter of Acquisition (LoA)	Conference Publication Chair	1 week	Read carefully and approve it/follow up if not received after a month request
		Activate eCopyright and PDF eXpress tools (Guide) (FAQ)	Conference Publication Chair	After receiving LoA	Request in the CPF and apply after receiving LoA
		Announce how to use these tool on the website	Conference IT Committee	1 week	Give the conference No. and guide on how to use the tools
		Authors shall use eCopyright and PDF eXpress tools	Corresponding Authors	2 weeks prior	According to the IEEE guidelines
		Receive and use IEEE iThenticate tool for papers Cross Check	Conference Publication Chair	1 week	A limited access to iTenticate tool will be given to the conference
		Collect and cross check all the papers using iThenticate (manual)	Conference Publication Chair	During the Conf.	If needed get assistant from IEEE IS Conference Director
		Generate Packing list and Compliant CDXplore (Guide)	Conference Publication Chair	1 week after	Submit to IEEE Iran Section Conferences for verification and approval
	No	Approved	IEEE IS Conf Coordinators	10 days
		Yes
		Finalize and submit the approved P-L and C-CD to IEEE	Conference Publication Chair	Max 1 month after	Remove the papers that are not presented at the conference, or the one with more than 30% overlap in cross check from the proceeding
		Papers will be included in IEEEXplore, and thereby, indexed by WoS and Scopus Databases	IEEE	1 to 3 months after
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